Operations
Key modules to enhance your maintenance operations
Asset Management
SmartFM asset management module delivers a holistic approach to managing assets throughout their lifecycle.
Maintenance
Preventive Maintenance Schedule Run Hours Preventive work orders Complaints & Requests Facility Audits & Inspections.
Check Lists & Smart Preventive Work order Scheduling
Upload manufactured Recommended Checkpoints, which is mapped to Preventive Maintenance workorders .
Helpdesk
Centralized helpdesk operations Automated workorders for BMS alarm.
Employee
Create and manage FM teams.
Time & Attendance
Track Attendance of FM Team.
SLA
Define Response & Resolution timings For complaints & service requests..
Reporting
Wide range of list reports with Dashboards and analytics.
Training
Create & Monitor Training schedules for FM Team.
Contracts Management
Create contracts and sub-contracts for services outsourced.
Workflow
Define approval hierarchy and eligibilities.
Inventory
Single & multi Store management with End to end material consumption monitoring .
Finance
Key modules to manage and control your FM related costs
Accounts
Manage payables & Receivables .
Budgeting
Create & Monitor budgets for Contracts, services and properties.
Procurement
Initiate purchase requests, enquiries and Create LPO.
Interfaces - BMS/iOT Products
Automation at its best – Real Time, Data Driven approach
Critical alarms created in BMS are captured and converted to maintenance workorders and assigned to technicians. Upon completion the status is updated back to the BMS source.
Run hours alarms initiates a preventive maintenance workorder with a set of checklists which needs to be carried out during the maintenance activity
FDD, fault detection diagnostics data points are configured to enable capture and process workorders upon occurrence. This keeps the FM managers with real time information across various assets.
Home Maintenance App
Service based e-commerce products
Extend Your Maintenance Services Offering to the wider marketplace
Document Management
Central Document Manager is offered as an integral part of SMART FM product. This functionality can store large size documents like Operation & Maintenance Manuals, SOP’s, as built drawings and linked to related modules. Asset
Management, Contracts Management, SLA’s and training modules are linked to CDM (Central Document Manager) and given access to authorized users.
Standardize & automate the document control process with our simple and easy to use eDMS. Offered as cloud based (or) on premise the eDMS allows you to save, retrieve, modify and approve documents processed throughout the project
life cycle.
Visitors
Enhance visitor experience to your organization. Create a better and more secure front desk experience
Why do you need a visitor management as part of FM solution ?
Effectively utilize the work schedule of your employees as well as visitors
To standardize the visitor registration process by using technology
Simplifying the security check-in process and tracking process (short and long term passes)
Advanced security checks ensures visitors are recognized without any tedious manual procedure
Time & Attendance
An Alternate to a biometric device. an authorized group leader will capture the attendance of his using the smart mobile app. Advanced options like geofencing, location tracking, images capturing with time stamps ensures confidence
on the data captured from site.
geo fencing based self service attendance is an ideal solution for the staffs working at remote sites. the check in and check out is recorded over google maps. The Employee can view his attendance history, request for leave
and permission. Authorized manager has access to the attendance of his subordinates.
Interface with 3rd party biometric database to capture and utilize the check in and check out time in SMART FM Time & Attendance modules and reports.
BI & Analytics
Smart X-ceed gives you access to valuable business in-sights on real-time. This solution can slice the data and provide you with meaningful dashboards for immediate insight into your operations.
You also get a view of the business in the clear pictorial representations, such as bar, pie, waterfall other charts. All of these help you make timely and informed decisions.
Billing
A standalone product to product which helps you to automate the monthly billing of utilities like Electricity, water, gas, chilled air based on consumption. Can be interfaced with 3rd party system Databases to capture the consumption
records and convert those to a valid bill.
Services billing is offered as a standard function in SMART FM application.
- A service request (or) a complaint can be converted as a chargeable request to generate an invoice.
- Service provider can create a billing schedule based on the payment frequency (monthly, Quarterly arears etc..) agreed with their client. These schedules will be referred during the billing creation.
Meeting Room Booking
Manage and Operate your meeting rooms occupancy efficiently with smart meeting room booking software. Provided as part of CAFM package as well as standalone system.
Meeting Rooms
Create and Manage Comprehensive Meeting Room/Space data
Book Event
Create and meeting event and assign a meeting room on availability
Attendees
Option to enter internal and external staffs
Catering
Request for catering services while booking an event
BMS Interface
Interface with BMS system to activate the utilities during the meeting hours
Calendar View
Holistic view of booking & availability
Administration
Manage user groups and user authorization.
System Set-up
Initial system set-up configurations for billing and process configuration
